Your Caseload Number Isn't the Whole Story, But Your Workload System Can Be
Referrals, evaluations, IEPs — SLP Now gives you one place to track all of it, so nothing falls through the cracks.
The Real Problem with "Caseload Management"
When the wrong thing gets tracked, the real work becomes invisible.
Most tools that claim to help with caseload management focus on one thing: how many students you have. But the number on a roster doesn't account for the evaluations you're running, the IEP meetings stacking up this month, the referral you received Tuesday that still needs a response, or the progress notes due before Friday.
That gap between the list of students and the actual scope of the work is where school-based SLPs burn out.
SLP Now was built by an SLP who managed a caseload in the triple digits. The workload tools aren't a feature add-on. They're a core part of how the platform is designed, because tracking students is only useful if you can also track everything those students require.
How Workload Management Works in SLP Now
Three workload types. One place to track them all.
Referrals: Log a new referral the moment it lands on your desk. Track its status, document your steps, and keep a clear record of what's been done and what's pending, so you're never reconstructing a timeline from memory when a parent or administrator asks for an update.
Evaluations: Evaluation timelines are legally mandated and non-negotiable. Once a referral is accepted, the clock starts, and SLP Now helps you track exactly where each evaluation stands.
Log evaluation start dates, document assessment data directly in the platform using the built-in assessment tool, generate goal recommendations based on assessment results, and produce present levels summaries, all without switching between systems.
IEPs: Track IEP periods for every student on your caseload. SLP Now shows you which IEP periods are active, which are upcoming, and which have expired. Sort your caseload view by IEP due date so you can see at a glance where your attention needs to go this week, this month, and next month.
When it's time to write goals, the goal bank is built in. The goal bank includes pre-written goals organized by skill area and aligned to Common Core State Standards, ready to customize and copy directly into your IEP software.
From Assessment to IEP, Without Starting From Scratch
The part everyone dreads. Made significantly less terrible.
Writing present levels and IEP goals is where most SLPs lose the most time. You've done the assessment. You have the data. But translating that into compliant, clinically defensible language (under deadline, with seven other things going on) is a different skill set entirely.
SLP Now helps bridge the gap:
Run an assessment, and the platform generates goal recommendations tied directly to the student's performance. Before you finalize a goal, pull a quick probe to confirm baseline accuracy. SLP Now prompts you to do this before adding the goal, so you always have clean baseline data attached.
When the goal is added to the student's profile, it comes with the level, baseline, and goal structure pre-populated. Copy it directly into your IEP system. No reformatting. No retyping.
And once that student starts receiving services, their goal data flows directly into progress note generation, so the documentation cycle from assessment to IEP to progress note all stays connected in one platform.
Deadline Visibility Across Your Whole Caseload
Know what's coming before it becomes urgent.
One of the most common sources of stress in school-based practice is the feeling that something important might be slipping. An IEP you thought was next month that's actually next week. An evaluation timeline you can't quite remember when it started.
SLP Now's caseload view is built to surface exactly this kind of information:
Sort students by IEP due date to see who needs attention soonest
Flag expired IEP periods so nothing goes unrenewed
View referral and evaluation status at a glance alongside therapy session history
Track whether progress notes have been generated for each student this reporting period
The goal isn't just to store information; it's to make the right information visible at the right time, so you're working ahead instead of catching up.
Built for the Reality of a Complex Caseload
Not every student on your caseload needs the same thing from you right now.
On any given week, you might have students in active therapy, students whose evaluations are in progress, students who are pending a referral decision, and students whose IEPs are up for annual review. SLP Now keeps all of these students in one view, with the status information you need to triage your time intelligently.
You can also manage accommodations, RTI students, and students who are monitored but not currently receiving direct services. This keeps your full scope of responsibility in one place, not scattered across spreadsheets and sticky notes.
Workload tab (Referral, evaluation, and IEP tracking in one place)
Built-in assessment tool with goal recommendations and baseline data
Goal bank aligned to Common Core State Standards
IEP period tracking with expiration alerts
Caseload sortable by due date, service type, or school
Bulk caseload import via CSV
Accommodations tracking
RTI and monitoring support
What SLPs Are Saying About SLP Now
Your workload is bigger than your caseload number. Your system should be too.
SLP Now gives you the tools to manage every piece of your workload, not just the sessions, so you can stay organized, stay compliant, and actually leave on time.
frequently asked questions
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