Due Process in Special Education

with Angela Buchanan Smagula

Unpack the complexities of due process in Special Ed, with seasoned education attorney, Angela Buchanan Smagula.

youtube-video-thumbnail

In the world of special education, due process is a cornerstone for protecting the rights of students with disabilities. At its core, it ensures fairness and accountability, offering a legal pathway for parents to address disagreements with schools regarding their child’s Individualized Education Program (IEP) or 504 Plan.

To help unpack the complexities of due process, we turn to Angela Buchanan Smagula, a seasoned education attorney and co-host of the podcast A Special Education Teacher, Administrator, and Lawyer Walk into a Bar….all you ever wanted to know about special education. With years of experience representing schools and navigating the intricate landscape of special education law, Angela brings a wealth of knowledge and practical insights. 

In this guide, we’ll explore the key elements of due process, its impact on special education administrators and families, and actionable strategies for fostering collaboration and avoiding conflicts. Whether you’re navigating your first hearing or looking to strengthen your district’s approach, this resource is here to support you.

Listen on Apple Podcasts Listen on Spotify

Angela Smagula’s SpeciaL Ed Resources:

Introduction to Due Process in Special Education

Why is due process so critical? 

Simply put, education is not a privilege—it’s a right. This principle forms the backbone of laws like the Individuals with Disabilities Education Act (IDEA), which mandates that every student has access to a Free Appropriate Public Education (FAPE) in the least restrictive environment. 

Due process ensures that when conflicts arise, there’s a structured way to resolve them, safeguarding the educational opportunities for students who need them most.

“Due process is a legal procedure that allows parents and guardians to challenge decisions made by schools regarding their child’s IEP or 504 Plan. The education system recognizes education as a right, not a privilege, and due process ensures there is a structured way to protect that right and resolve conflicts effectively.”​

– Angela Buchanan Smagula

The Laws That Shape Special Education Due Process

Navigating due process starts with understanding the legal framework that underpins it. At the heart of these protections lies the Individuals with Disabilities Education Act (IDEA), which establishes that every child with a disability is entitled to a Free Appropriate Public Education (FAPE). This federal law sets the baseline for how due process operates, while individual states build on these guidelines with their own regulations.

Under IDEA, due process hearings serve as a critical mechanism for resolving disputes between parents and school districts. States are required to provide impartial hearing officers to evaluate evidence and make decisions based on the law. The ultimate goal? To ensure that students receive the services they need in a fair and equitable manner.

Key Legal Components:

  • Procedural Safeguards: IDEA mandates that schools provide parents with a detailed explanation of their rights, including access to records and the ability to challenge decisions through hearings.
  • FAPE and the Least Restrictive Environment (LRE): These principles ensure that students receive education tailored to their needs in an inclusive setting whenever possible.
  • State-Specific Regulations: Each state refines federal guidelines to suit local needs, but they cannot reduce the protections IDEA provides.

By understanding these foundational laws, administrators and families can better navigate the due process system and advocate effectively for the rights of students.

“IDEA requires all of the states to follow their statutory framework with regard to due process hearings. And so [parents] have an outlet when they are dissatisfied with the school with regard to accommodations and services, not following the IEP, not providing an appropriate placement, not providing FAPE, not addressing behavioral or disciplinary issues appropriately. When you have a disagreement with the school, the school doesn’t just get to say, sorry, we’re right. So it allows for another level of review.”

– Angela Buchanan Smagula

Breaking Down the Components of Due Process

Due process in special education is more than just a legal term—it’s a structured system designed to ensure fairness in decisions affecting students with disabilities. By understanding its key elements, school administrators and families can better navigate this complex process.

  1. Notification and Participation Parents must be informed about meetings, evaluations, and changes to their child’s Individualized Education Program (IEP). Active participation is not only encouraged but essential. Parents bring valuable perspectives to the table, ensuring decisions are holistic and student-focused.
  2. Independent Evaluations Parents have the right to request independent evaluations if they disagree with a school’s assessments. These third-party evaluations provide an objective view, which can play a crucial role during due process hearings.
  3. The Hearing Process During a due process hearing, both parties present their cases before a neutral hearing officer. Evidence, such as data on the student’s progress and expert testimony, is evaluated to determine if the school has upheld its obligation to provide a Free Appropriate Public Education (FAPE).
  4. The Role of Documentation IEPs serve as legal documents, and proper documentation is critical. Schools must ensure they accurately record decisions, communications, and progress to support their position in any disputes.

Understanding these components is critical for administrators to prepare effectively and for parents to advocate confidently.

“The IEP serves as a contract and legal document. Schools must demonstrate that they are providing a Free Appropriate Public Education in the least restrictive environment and that students are making documented effective progress. Any issues, whether as narrow as implementation or as broad as placement, can be addressed through the due process system”​.

– Angela Buchanan Smagula

Preparing for Success in Due Process Hearings

For special education administrators, navigating a due process hearing can seem daunting. However, with careful preparation and a clear understanding of the steps involved, schools can confidently approach these situations.

“When filing a due process complaint, it’s critical to outline the issues and desired remedies clearly. The hearing process involves presenting evidence and testimony to a neutral officer who will issue a written decision. Outcomes may include approving the school’s proposal, modifying the IEP, or ordering additional services or placements based on the evidence”​

 

– Angela Smagula

  1. Filing a Complaint The process begins when a parent or school district files a written complaint. This document must outline the issues and the remedies sought. It’s crucial that the complaint is specific, as it sets the stage for the hearing.
  2. Pre-Hearing Steps Before the hearing, both parties participate in a resolution meeting or mediation. These sessions provide an opportunity to address concerns collaboratively and avoid the need for a full hearing. Schools should approach these discussions openly and with a problem-solving mindset.
  3. Evidence and Testimony The hearing itself involves presenting evidence and witness testimony to a neutral hearing officer. Schools must provide thorough documentation, including data, IEP records, and assessments, to support their case. Witness preparation is equally important to ensure testimony is clear and persuasive.
  4. Outcomes and Next Steps Hearing officers issue a written decision based on the evidence presented. Their rulings may uphold the school’s position, require modifications to the IEP, or mandate additional services. Both parties have the right to appeal if they disagree with the decision.

Navigating a hearing requires meticulous preparation and a commitment to transparency. By focusing on data, maintaining thorough records, and emphasizing collaboration, school districts can ensure they are well-prepared for the process.

The Critical Role of IEPs in Due Process

Individualized Education Programs (IEPs) are the cornerstone of special education, detailing the services and accommodations a student needs to thrive. They are also pivotal in due process hearings, as they serve as both a blueprint and a legal document.

  1. Precise Documentation Matters An IEP isn’t just a plan—it’s a contract. When disputes arise, the accuracy and completeness of this documentation can significantly impact the outcome. Schools must ensure every meeting, decision, and adjustment is properly recorded.
  2. Common IEP Challenges Disputes often stem from disagreements about the IEP’s implementation, adequacy, or alignment with the student’s needs. For example, a family might argue that an IEP lacks sufficient services for their child’s progress, while the school maintains it meets all legal requirements.
  3. Legal Recourse and Protections If parents believe an IEP fails to provide a Free Appropriate Public Education (FAPE), they can use the due process system to seek changes. This might include adjustments to the IEP or compensatory services to address any gaps.
  4. Building Stronger IEPs Preventing disputes starts with proactive communication and collaboration during the IEP development process. Involving parents as equal partners and basing decisions on solid data can reduce the likelihood of conflicts.

The IEP is more than a document—it’s a lifeline for ensuring students receive the education they deserve.

By prioritizing clarity, collaboration, and compliance, schools can better support students and minimize disputes.

Common Themes and Lessons from Due Process Cases

While each due process case is unique, recurring themes offer valuable insights into how schools and families can navigate disputes effectively. Angela Smagula, an experienced education attorney, highlights key takeaways from her extensive work in this area.

  1. Placement Disputes Disagreements over whether a student’s needs are best met in-district or out-of-district often arise. Angela emphasizes the importance of data-driven decisions: 

“The law requires that students be educated in the least restrictive environment possible. However, every child’s needs are unique, and determining the right placement often depends on careful evaluation and documentation”​.

– Angela Buchanan Smagula

  1. IEP Implementation Challenges Another frequent issue involves whether a school has followed the IEP as written. Angela notes, “The IEP is a legal document. Schools must demonstrate they’re providing FAPE in the least restrictive environment, with documented, effective progress”​. Thorough documentation and regular communication with families are critical in addressing these concerns.
  2. The Role of Collaboration Angela underscores the value of proactive collaboration: 

“Sometimes, disagreements can be resolved at the team meeting or mediation level, avoiding the need for a full hearing”​. 

– Angela Buchanan Smagula

Building trust and maintaining open communication with families are essential for preventing conflicts.

By focusing on transparency, strong documentation, and a willingness to work collaboratively, schools can navigate disputes more effectively and support students’ success.

What to Expect from Due Process Lawsuit Settlements

When due process hearings result in findings against a school district, settlements often follow to resolve disputes. These settlements aim to provide students with the services they need while addressing concerns raised by families. Angela Smagula provides key insights into the settlement process and its implications.

“Sometimes filing a hearing request is the only way to get someone’s attention, but that doesn’t mean you’ll definitely go to hearing. It’s very time-consuming and stressful for both parties, so these collaborative opportunities are key”

– Angela Smagula

  1. The Process and Timeline Due process settlements can include compensatory services, additional evaluations, or changes in placement. Angela explains, “Settlements are designed to resolve issues fairly and efficiently. While timelines vary, the goal is to provide timely resolutions to disputes so students’ education isn’t disrupted unnecessarily”​.
  2. Financial and Educational Implications Settlements can carry financial costs, such as funding for private placements or additional resources. However, Angela highlights the broader implications: “At the end of the day, the focus should remain on what’s in the best interest of the child, ensuring they receive the services they’re entitled to under the law”​.
  3. Preparing for Settlements School administrators can better navigate settlements by:
  • Proactively addressing disputes before they escalate.
  • Maintaining thorough documentation of IEP implementation and progress data.
  • Engaging in mediation or resolution meetings with a collaborative mindset.

By understanding the settlement process and its potential outcomes, districts can approach disputes with greater clarity and focus, ensuring that resolutions ultimately benefit the student.

Proactive Strategies to Prevent Due Process Conflicts

Due process hearings can be time-consuming, stressful, and expensive for all involved. However, school districts and parents can take proactive steps to minimize conflicts and foster collaborative relationships.

“I always emphasize telling the truth. You’re testifying under oath. You must be honest. And at the same time, you must also provide the information that the hearing officer needs to hear with regard to why you’re taking a position that’s counter to the family. It can’t just be your opinion. It has to have supportive evidence. And you have to have data. So; data, data, data”​!

– Angela Buchanan Smagula

  1. Build Strong Parent-School Relationships Angela Smagula emphasizes the importance of trust: “Parents want the best for their kids, and schools want to provide what’s best for students. If you approach the relationship with good intentions, it can help prevent conflicts from escalating”​. Open communication and mutual respect lay the foundation for effective partnerships.
  2. Emphasize Documentation Accurate and thorough documentation is crucial. “It doesn’t matter if they say yes or no, it’s more important that you made the offer in writing. Documentation ensures clarity and accountability, particularly in contentious situations,” Angela advises​.
  3. Focus on Data-Driven Decisions Angela highlights the value of data in resolving disagreements: “Parents will feel how they feel, and schools must demonstrate why their position is valid through evidence. Data, data, data—having it is essential to address concerns effectively”​.
  4. Leverage Mediation and Resolution Meetings Before proceeding to a hearing, schools and parents should explore mediation. Angela notes that mediation can be a less adversarial and more efficient way to resolve disputes, saving time and resources for all parties​.

By taking these proactive steps, schools and parents can work together to address issues early, reducing the need for formal due process hearings and focusing on what matters most—the student’s success.

Frequently Asked Questions About Due Process in Special Education

1. What is the definition of due process in special education?

Due process is a legal mechanism that allows parents and guardians to challenge decisions made by schools regarding their child’s Individualized Education Program (IEP) or 504 Plan. It ensures that the rights of students with disabilities are protected and that disagreements are resolved fairly.

2. What is the purpose of due process in teaching?

The purpose of due process is to ensure that all students, particularly those with disabilities, have access to a Free Appropriate Public Education (FAPE). It provides a structured process to resolve disputes between parents and school districts about educational placements, services, or supports.

3. What are the five steps of due process?

While the exact process may vary by state, the general steps include:

  1. Filing a written complaint detailing the issues and desired remedies.
  2. Participating in a resolution meeting or mediation to attempt an agreement.
  3. Preparing for a hearing by gathering evidence and identifying witnesses.
  4. Presenting the case to a neutral hearing officer during a due process hearing.
  5. Receiving a written decision and, if necessary, appealing the outcome.

4. What is due process in simple terms?

Due process ensures fairness. It provides a formal way for parents and schools to resolve disagreements about a child’s education through meetings, hearings, and, if necessary, legal rulings.

5. What happens if a parent or school disagrees with the hearing officer’s decision?

Either party can appeal the hearing officer’s decision to a state or federal court. This additional layer of review ensures that the decision is consistent with both federal and state laws governing special education.

6. How can schools and parents prevent due process conflicts?

Preventing conflicts starts with open communication and collaboration. Schools should involve parents as equal partners in developing IEPs, maintain thorough documentation, and focus on data-driven decisions to address concerns early and effectively.

Key Takeaways and Future Trends in Special Education Due Process

Navigating due process in special education requires a blend of preparation, collaboration, and a commitment to ensuring students’ rights are upheld. Angela Smagula’s insights underscore the importance of documentation, communication, and a focus on student progress as the cornerstones of effective dispute resolution.

Key Takeaways:

  • Education as a Right: The foundational principle that education is a right, not a privilege, should guide every decision schools make​.
  • Preparation is Critical: “When preparing for a hearing, ensure your documentation is thorough, your data is clear, and your position is evidence-based,” Angela advises​.
  • Collaboration Over Conflict: Proactive communication and early resolution efforts can reduce the need for adversarial hearings, benefiting everyone involved.

Looking Ahead Angela highlights that due process will continue to evolve as educational needs change: “Future trends in special education will likely focus on more streamlined processes and greater emphasis on equity and inclusion, ensuring all students receive the support they need to thrive”​. School districts that prioritize transparency and adaptability will be well-positioned to meet these challenges.


At SLP Now, we are hard workers… but we also like to work smarter.

That means we’re constantly improving our materials, therapy planning resources, and the ways we support SLPs like YOU — so you can skip the hard work part and just work smarter. 👇

Inside the SLP Now membership, you’ll find 400+ therapy plans and an organized library of 5,000+ (and counting!) evidence-backed speech therapy materials to help you differentiate your therapy in a matter of minutes.

How is that possible, you ask?

Because we analyzed all the books, identified the targets, and created unit plan pages that suggest activities based on the skills you’re targeting and your students’ needs. This is the one stop shop for all your literacy-based therapy needs, including resources for virtual field trips and visuals to help those concepts stick.

We’ve talked about so many activity options during this series… but there are even more literacy-based ideas and evidence-based resources waiting for you on the other side of SLP Now. 🤗

Join hundreds of SPED directors and district administrators – get the support you need!

Explore our District Solutions → Request a free quote and we’ll show you the exact impact you should expect for your district!

Subscribe

Subscribe to the SLP Now podcast and stay tuned for our next series. We’re kicking off September by helping you get your data collection, paperwork, and therapy planning processes in tip-top shape!

Listen to The Special Ed Leaders Podcast on AppleSpotifyYouTube or wherever you listen to podcasts.

Transcript

Marisha (00:01)

Hello there and welcome to the podcast. I'm really excited to have Angela Buchanan-Smogula with us today.

She is a founding partner of Khan and Smigula, a two-woman law firm specializing primarily in education law. And they represent a variety of schools, including public schools, which is where most of our audience kind of lives. But she also co-hosts a podcast that focuses on special education. It's called a special education teacher, administrator, and lawyer walk into a bar, all you ever wanted to know about special education.

So that is another amazing resource. And I'll link to the podcast in the show notes so you can find out more. this quick bio doesn't do Angela justice at all. So Angela, would you mind telling us just a little bit about your story? What led you to specialize in working with?

like in education law and a little bit of your journey there before we dive into all things due process.

Angela Smagula (01:05)

Sure.

Yeah, sure, no

problem. Thank you so much for having me. I really appreciate it. My entrance into special education law sort of takes a securitas route. I went to law school after working in publishing, actually, and then didn't take any administrative law classes, didn't take any education law classes, didn't even know that I was aware of special education from volunteering.

in my high school with students with special needs. But other than that, I sort of wasn't aware of it at all. And then I was a big ticket litigator in Boston for a number of years and ended up leaving that after having my first kiddo and went to work for a municipality, the city of Newton in Massachusetts. And through working there, that city's law

office was big enough that they represented everyone in the city, so they didn't have any outside representation, and that included the Newton Public Schools, which is a giant school system. It's the third largest school system in Massachusetts. And through that, I started doing education work and learning about special education and discipline and all the stuff that goes along with it, and I loved it. Really, it became...

sort of my life work in terms of focusing on sort of the grassroots nature of it from the school side. And that's kind of how it went. And the podcast that I have that you mentioned, and I appreciate that, and I hope people listen to, are two people that are much more knowledgeable than me actually about special education, an administrator and a teacher, friends of mine now through work.

And through that we've sort of carried on and in opening my own practice, part of what we do for schools is represent them with regards to special education. And that doesn't only include due process, which we're gonna talk about today. It also includes sort of like day to day work and guidance and being a thought partner. And the districts that I represent, I know it can be contentious between families and school districts.

And as a litigator, I don't mind that. But at the end of the day, the idea is to work collaboratively and assume good intentions. Parents want the best for their kid. School districts that are implementing special education want to do what they think is best for their students. And so if you go in with sort of that view, I think it's helpful.

Marisha (03:35)

Yeah, I love that you mentioned that because that has been a common thread in our interviews is that like we all want what's best for students. Like we don't become special education administrators to become rich and famous. Like there's definitely a mission behind that. And parents obviously want what's best for our kids. it's just figuring out sometimes it doesn't connect quite right, but that is the ultimate.

Angela Smagula (03:48)

Correct.

Marisha (04:00)

goal, which makes this probably a nicer area of the law to navigate potentially. I don't know.

Angela Smagula (04:08)

Yeah,

well, what I often equated to is like a marriage. So a public school system implementing special education for a student is, you know, K through 12 or potentially K through 22. And that's you have to work with people despite having potentially disagreements or having to come to some sort of negotiated collaborative agreement along the way. Sometimes it's going well and sometimes it's not. But it's it is a relationship.

that lasts sometimes longer than some marriages. So you need to be aware of that, and I think people are, and I think lawyers that become involved, either on the parent side or the school side, also need to be aware of that. It's not a situation where you're gonna burn it to the ground in order to win. That's not really the goal.

Marisha (04:53)

we don't want to burn our public schools to the ground. Well, maybe some of us do. I don't know. Okay, but that's a super helpful introduction.

Angela Smagula (04:56)

you

Marisha (05:04)

And then, so let's transition to chatting a little bit more about due process. So can we start with a super broad overview of kind of what due process entails within the context of special education? I know that's a big question, so you can kind of hone it in however you think makes the most sense, but.

Angela Smagula (05:24)

Right, so

due process is a legal procedure that, it's sort of the umbrella legal procedure that allows parents and guardians to challenge decisions that are made by schools regarding their child's IEP or their child's 504. And the reason due process is available, and you'll hear about due process in all sort of walks of life, but the reason it's here is that you're,

The education is a right and not a privilege. So if you have a right to something, like you have the right to free speech, you have the right to education, then along with that comes due process that allows you to engage in a way to make sure that you have that right. And so the IDEA, which is the governing, you know, statute with regard to special education, specifically IEPs,

has, allows for that, so speaks to that. So that, you know, when you have the, when education is a right and not a privilege, then you're entitled to certain things. And so that you can exercise your entitlement to that through the due process system. Does that make sense?

Marisha (06:35)

Yeah, that makes sense. so the laws are intended to protect our students to make sure that they have that right. like, how do the... So how are the laws set up to help enforce that?

Angela Smagula (06:51)

So the laws are set up to help enforce that because the IDEA requires all of the states to follow their statutory framework with regard to due process hearings. And so you have an outlet when you are dissatisfied with the school with regard to accommodations and services, not following the IEP, not providing an appropriate placement, not providing FAPE, not addressing behavioral or disciplinary issues appropriately.

When you have a disagreement with the school, the school doesn't just get to say, sorry, we're right. So it allows for another level of review. And so the states all have their own regulations. In Massachusetts, it's the CMR. And so each state has regulations that further implement what the IDA proposes or mandates in terms of due process. what that looks like, and states can always do more.

know, federal law lays sort of like the baseline of what must be done. So the IDA lays the baseline of what must be done. And then states can always do more. They cannot do less. And so as like the baseline, the IDA mandates that states set up administrative hearings. So it's usually under like the administrative setup within that state. hearings are held.

due process hearings are held with a third party, a hearing officer, depending on what it's called state by state, that then hears evidence. So it's not just opinion, it's not just, don't think this is right, it's not just the school doesn't get to say this is all we can afford, the family doesn't get to say my kid is, you know, requires this because I want it, right? It's based on witness testimony and evidence.

and a third party will determine, depending on what the issue is, but at the end of the day, you know, that a student is making effective progress in the least restrictive environment and receiving a FAPE, that's like the umbrella issue that can be brought to a hearing, but within that are lots of smaller issues that can also be brought.

Marisha (08:56)

And what are some examples of those smaller issues?

Angela Smagula (09:00)

So

it can be a sort of a number of things. It can be concerning whether the school is actually implementing the IEP as written. The IEP is a contract, serves as a legal document. And of course, schools are mandated to provide a free and appropriate education in the least restrictive environment. And they need to provide enough specialized instruction for the student to be making documented effective progress. So.

Any of those issues can be brought as narrow as you want or as broad as you want. Often placement is an issue. So the law requires that students are educated in as inclusive environment as possible, right? Because in the old days, not that long ago, special education students were siloed in separate classrooms. And so the law changed that.

Every child is unique and individual, right? And so what they need is also unique and individual. And so depending on their profile, their disability and their need for specialized instruction, where they fall on the continuum of inclusivity can be up for debate. There can be a difference of opinion about that. And that turns on sort of where your placement is. So that's often a big issue. There's also issues as it relates to discipline. If you listen to my podcast, that's...

one area that I can yammer on about forever, but special education students have the same rights as regular education students plus more. And so often there can be disagreements that can come to hearing about that as well. Essentially, anything that has to do with the creation and implementation of 504s or IEPs are

are gonna be fair game within a certain timeframe. So the statute of limitations, which is a limit on how long back you can go for claims. So like if I have a eighth grader that I'm concerned about in terms of making effective progress, documented effective progress in their program, I can't go back to fifth grade and talk about it in terms of.

evidence for purposes of eighth grade. I can go back that far historically and you'll see that because it's, you know, again a long story. It's a child's life. But in terms of actual claims and compensation for those claims, and by compensation I don't mean money, I mean placement or services or additional requirements that the school district has to do, it can only go back two years from the date that you file.

So if you have a concern about an implementation of your student's IEP and you're sitting in the fall of sixth grade, you shouldn't wait till high school to bring that claim. Does that make sense?

Marisha (11:50)

Yeah, so if a parent is having a concern, they need to bring it up within those two years. Okay, yeah, that makes sense. then, so what are the steps involved? because I'm, and we're looking at this from the perspective of...

Angela Smagula (11:57)

Correct.

Marisha (12:07)

the school district, like the special education administrators or school administrators. And so they wouldn't be filing complaints, but just to give them, in case they're curious about that process, what are the steps involved in filing a complaint and what does that typically look like?

Angela Smagula (12:25)

So sometimes school districts do file complaints, for sure. But what it looks like for either party to file a complaint is you do not have to have a lawyer to file a complaint. So parents can file, it's Latin called pro se, which means they file for themselves. Districts can also file pro se, but they often have lawyers available to them.

You have to file an actual written document that identifies the complaint that you're making, the name of the child, the name of the school district, and the remedy that you're looking for. And it doesn't have to be, you know, the best thing ever written. It doesn't have to include

every single thing that you're concerned about, but it has to include an identification of issues that you want the hearing officer to decide. And even if a parent is writing something pro se, the hearing officer will get the parties together, usually telephonically, and make sure that everyone's on the same page about what the issues are. And then there can be

motion practice about excluding issues that may not fall within the jurisdiction of the BSEA or that's sorry, that's the administrative hearing of the Bureau of Special Education Appeals. That's what it's called in Massachusetts. But any sort of administrative hearing will have areas of jurisdiction as it relates to what I said about special education being implemented pursuant to an IEP or a 504. And then

The school district has the opportunity to write a hearing response. Again, it doesn't have to be your entire argument because, again, the hearing officer is not going to make any decisions based on those filings. The hearing officer is going to make a decision on a hearing, at a hearing with actual live testimony and actual documentary evidence. But the filings are necessary to identify the players, the issues, the time frame.

all that kind of good stuff. And then, I'm sort of jumping ahead, but just to put a bookend on it, when you have an IEP due process hearing, can go over a number of days, and then the hearing officer can sort of find the following things. The hearing officer can find that the school district's proposed IEP or the issues surrounding the IEP are appropriate and deny the family's request for changes or more services.

The hearing officer can find that the school district's proposed IEP is not appropriate and actually tell the school district what changes need to be made. So amend the IEP. And then the hearing officer may find that the school district's proposed IEP is not appropriate and then order additional services, order a different placement, and legally make a decision that the school district has to follow.

Marisha (15:26)

Yeah, that makes sense. So they're either deciding if it's appropriate or not. And if it's not appropriate, it may result in updating the IEP or setting up additional services or just remediation for whatever that is.

Angela Smagula (15:40)

Correct, so compensatory

services or ordering a different placement. Like oftentimes the decisions are turned on the school district saying we're able to provide FAPE in the least restrictive environment in our public school. And a parent, for example, is saying like, no, my student needs an out of district placement in a special education school. And the hearing officer has the ability to order that based on the evidence. So it has become like a very

Marisha (15:56)

I see.

Perfect.

Angela Smagula (16:08)

What's the best way to put this? Steeped in statutes and regulations. So it's become a very legal process that often requires lawyers, which is great for people like me, maybe not so great overall for families and special educators. I always say when I'm prepping my witnesses, no one went into education to like,

prep with Angela and testify at trial. Like that's not why people go into special education and families trying to get services for their students. It's not their goal to also spend time and energy testifying about why they need it. no one's happy except for me, the lawyer, right? But so, you know, but because again, education is a right and not a privilege, it inherently involves the government and the state.

mandating that certain processes are followed. And when that happens and it becomes codified in statute or regulation or law, you know, it inherently requires process that often requires attorneys.

Marisha (17:15)

Yeah. Yeah. So do you, do you have any idea how many times someone files pro-save? Like does that, cause I guess you're allowed to do it, but do those filings tend to go well? Like what is a lawyer eventually or attorney eventually roped in?

Angela Smagula (17:39)

So there are cases that go all the way to decision that are pro se, for sure. What I would say is that it can be an, like the special education process, even attending team meetings is an overwhelming process for families. And again, it's because it's, the devil is in the details, right? So the school district.

Marisha (17:55)

Yes, absolutely.

Angela Smagula (18:03)

has certain responsibilities that they need to follow. They need to provide, they need to demonstrate effective progress in the least restrictive environment. The school district's view of effective progress is not the best possible thing ever. That's not what the law requires. And so a family member might think, I want the best possible thing required. So there's going to be inherently some...

potential conflict in that. And then in terms of like what is being offered as specialized instruction, I mean, it's just, and with the new IEP, you know, it's just very, it can be very overwhelming. So take that and multiply it by a hundred when you go to hearing, right? Because the hearing rules require a list of witnesses, like a list of documents, the ability to examine and cross examine witnesses. So,

The law allows for parents to go pro se, and actually the way that administrative hearings are set up, is some consideration made for pro se parents, But in my opinion, you're better served by having an attorney to work on your behalf, but of course then that becomes like a financial issue. Now.

Under special education law, this is one of the few statutes that exist that allows for fee shifting. And what that means is if you are the prevailing party at hearing, i.e. you win the majority of the claims, then the school district has to pay for your legal fees. So they do that to allow, you know, to open the door for more opportunities because you don't want the concept of

having to pay for a lawyer restrict you exercising your rights, but you have to win. So if you don't win, then you're still on the hook for your legal fees. So it can be sort of complicated in that

Marisha (19:55)

Thank

Yeah, yeah. do you feel like, like do attorneys in general, do they have a good, I'm just curious, like if a parent brings a case, is it often super clear of like, yeah, this will, like the hearing officer will, like we think this will be the hearing officer's decision. Like, is it easy to predict or is it less clear?

I don't know, does that question make sense?

Angela Smagula (20:31)

It does make sense. what I would say is that it's not. And because there's so many factors and both parties have dug in to their view that they're taking it to a third party. And usually there's going to be some opportunity. There is opportunity to resolve it short of a hearing. So if you actually are ending up at a hearing,

Marisha (20:35)

Okay, because there's so many factors, right?

Angela Smagula (20:57)

then I think it's not straightforward. And I think it's not a slam dunk for either side. Otherwise it would have been resolved short of that. That's not to say someone's not right and someone's not wrong. It's just that it's complicated and nuanced. prior to filing a hearing request for due process purposes, there's lots of opportunities within the law to resolve it short of that. And that looks like a

couple of things. You can do that at the team meeting level. You can do that at mediation level, like departments of eds in all states offer mediation that's free related to the due process within that state. So you can go to mediation. Also, when you file a hearing request, the law requires

the district and the parents to have a resolution meeting unless it's waived. So that's another opportunity without lawyers for people to come together and try and resolve the issue. Sometimes the threat of litigation by a family is enough for a school district to move forward. So there are lots of opportunities for these two parties to come to some sort of resolution.

short of a hearing.

Marisha (22:14)

Yeah, that makes sense. And then, gosh, there's five million directions we could take this. So I think my last question, just from your perspective, so let's say that a school district, like what tips or strategies or like what advice would you share with a school district administrator who is maybe navigating, like let's pretend it's their first

due process or just like tips for due process in general, like what would you say to district administrators in terms of maybe a couple like top considerations?

Angela Smagula (22:52)

So what I would say to district administrators is to involve their council, if they can, as early as possible. In terms of like, if you think there's concerns or sometimes if there's a disagreement about services and you're wondering sort of where to land on it. To partner with other administrators in your district that have had experience with that.

or that have had experience with the family, and partner with your counsel, if you can, to determine sort of what the issue is and can it be resolved or can we come to some sort of agreement prior to it getting to litigation, prior to a filing. Now, other tips and advice around that is that, you know, once there is a filing, we want to make sure from the school perspective that we have all our ducks in a row.

Like is our paperwork good? Are there procedural errors that are gonna be problematic for us or that are harmless? Like we wanna be able to go to hearing with the best possible position. And so what that means is listening to what the families have to say and understanding their position and not just saying they're wrong because you want them to be wrong or because you think you're right. So you have to have the ability to be thoughtful and flexible to the extent that it makes sense. And then,

from my perspective, and you would pick this up when you listen to my podcast and my two former colleagues now friends, is like, be prepared. So I prepare my special education administrators and teachers so that they understand what is important in terms of evidence and what is important in terms of the issues at hand.

I always emphasize telling the truth. You're testifying under oath. You must be honest. And at the same time, you must also provide the information that the hearing officer needs to hear with regard to why you're taking a position that's counter to the family. It can't just be that, like, that's what you think, right? It has to have evidence in support of that. And you have to have data. So data, data, data.

Like the data is most important for purposes of evidence because parents will feel how they feel and they will express concerns about progress, about programming, about instruction. And our responsibility from the school side is to be able to demonstrate and quell their concerns with data. And then if we disagree, we disagree.

And so that's why it's important not to sort of get bogged down in personalities or in long-term difficulties or historical difficulties. It's really about the data and the support for why we think this service is appropriate, why we think this placement is appropriate, and why we're defending that, short of saying the kid needs something different.

And at the end of the day, sometimes people are like, what's the big deal? Well, there's a financial component to it. But obviously, also, it's like, what is in the best interest of the child? And out of district placement is inherently a more restrictive setting. For some kids, that's fape. For some kids, it's not fape. And families and school districts can disagree on that.

Marisha (26:24)

Yeah, and that's the part where it gets all, that's where it gets so intricate because what's faked for one student isn't for the other. But then it really, that's why it does come down to the data of like, we seeing that progress? And yeah.

Have that evidence. That's one big takeaway.

Angela Smagula (26:43)

That's,

you know, like my clients will tell you that I'm all about documentation and all about data. And documentation is important too, again, as it goes to sort of procedural due process. So procedural due process is about following what the regulations and the statutes say in terms of what you have to do. You know this, everyone knows this, there's X number of days that you have to do an evaluation by when you get the consent and there's...

X number of days that you're allowed to discipline someone until you have to add more, you know, process to that. And if you, if you, if you don't have, if you make procedural errors, you know, the question becomes like, does that, is that a negative, enough of a negative impact on the student that something, that changes need to be made. So it's very important to make sure that you're following all the procedures because sometimes it's harmless error, but sometimes it's not.

and you want to be in the best position that you can be. And again, that process is there because that's what the student is entitled to, right? There's a reason you get handwritten notes if you're going to get the IEP 10 days later, you know? And there's a reason why you have 30 days to respond to the IEP. Like these are all, they're not just like there to make everyone's life difficult. They're there because...

Go back to like my friend put it on a t-shirt for me. Education is a right and not a privilege. And when you know that and you think about that, that should guide sort of all the decisions that you're making in terms of following all the rules and regulations.

Marisha (28:16)

That's great. And do you ever work with districts on, because it's simple when you boil it down like that. Just make sure you have your documentation and your data and keep the student's best interest in mind and thinking about education being a right.

But I think the implementation of this gets challenging, like in a school setting, in an imperfect world where we have staffing issues and funding issues and all of that. So have you, gosh, and this would probably be a whole other podcast too, but I guess I'll keep it simple. Like, do you ever work with districts in being more proactive in setting up those types of things or like auditing their?

current systems and processes or anything like that or no.

Angela Smagula (28:59)

Yes, so like,

you know, the state will do an audit on that as well when they do the state audit and they'll pick up on those things. But yes, I mean, we do a lot of, I do a lot of work around that and it's often sort of like learning by doing. So like a good example of that is, you know, when you offer something verbally in a meeting or in a conversation and then you don't document it anywhere. And then they later say like, I don't ever remember that. And they might not.

Marisha (29:03)

Yeah.

Angela Smagula (29:25)

remember that, right? But you need to document it so that you have it. it doesn't actually what I often say, one of my catchphrases is it doesn't really matter what the answer is. Like if you're asking for consent, you have to do it in writing. And it doesn't matter if they say yes or no, actually, it's more important that you that you made the offer in writing, because later we're going to have a disagreement about it. And we're going to want to be able to demonstrate that we for procedural purposes that we that we asked for consent.

that we made that offer, we heard them say that they want an evaluation, and that we responded, right? I can't tell you like how many conversations and disagreements I've had where they say they offered it, but there's no evidence of it. And the family doesn't remember. And it may well not be, and they deny it, and they say that it was never offered. And it may well be that they don't actually have a real memory of that.

because again, it's a stressful environment, especially if it's sort of contentious. So it's really important to document things and the answer almost doesn't matter.

Marisha (30:25)

Yeah, that's great. So I think we can. This was super helpful. I really appreciate. I know these questions were a little tricky and super broad. There's so many areas to dive into with this, but I feel like you did a really nice job of breaking things down and making them a little bit more digestible. So thank you. And then so if district administrators want to kind of learn more about.

Angela Smagula (30:39)

I'm so glad.

Marisha (30:48)

what you do, well, definitely share the link to the podcast. But is there, and we have the link to your practice website as well, or your law firm. Is there anywhere else you would want to send administrators?

Angela Smagula (31:01)

Yeah, mean, so I would recommend, shamelessly recommend listening to the podcast. There's a lot of episodes. I mean, we're on season, I think we're in season four, but you can go through the episodes and click on what you want and you can listen to them sort of like by interest. There's a lot of, mean, because we have an administrator and a teacher, like a very experienced administrator and a very experienced teacher, now administrator, I mean, multiple, multiple decades.

Marisha (31:07)

great resource.

Angela Smagula (31:28)

There's just a lot of really good specific episodes, like the one, two, threes of IEPs and about FAPE and about evaluations, like very, very specific episodes that I think would be helpful. We get a lot of feedback. Also, when we talk about these issues, like one of my co-hosts often tries to sort of like say directly, like, is helpful to teachers because of X or this is helpful. The takeaway we want you to have is why. So I think it's very, very helpful and informative.

If people have like individual questions that they want to raise with me, they can contact me on my LinkedIn, which I'm happy to have you include. Also, we have email that related to the podcast where people write in questions directed often at me or just in general that's also available to people. I'm happy to and we get like our listeners. It's interesting, like our platform.

indicates like where our listeners are from. And when we first started doing this, we thought it would be sort of very Massachusetts and New England centric, but it's not like we have a massive amount of listeners in like Illinois and a massive amount of listeners in like a town in Kansas. Like we have a lot of listeners and then we also have like international listeners as well, which is interesting too. So I'm happy to respond to any questions and I can provide you with the.

the email address that you can put in your show notes if that's helpful.

Marisha (32:49)

Yeah, that would be great. And I also will add a link to your LinkedIn profile. But yeah, so we'll have some great resources in the show notes. They'll be linked in the description for the episode. And yeah, think, is there anything else? I don't want to cut you off. Is there anything else you wanted to close out with or are you feeling?

Angela Smagula (33:09)

Well, I just wanted to say in terms of like the whole continuum of due process, like I did want to mention that if you disagree, if either party disagrees with the hearing officer's written decision and they have to write a decision that's often extremely detailed within a certain number of days, that is appealable in your state according to the regulations in your state, often to either state court.

or federal court, right? And federal court has jurisdiction because of the IDEA, state court has jurisdiction because of the state regs. So that's another layer of due process that's allowed for, for both parties for purposes of if you think they've gotten it, they've gotten it wrong.

Marisha (33:49)

So this could end up being quite a lengthy process.

Angela Smagula (33:54)

It is a lengthy

process. Now, what I will say is that the law requires and the feds have been pretty good on states, specifically Massachusetts, I'm aware of, of making sure that the administrative hearing officers follow their timelines, right? that, so, but it's still, you know, from the day that you file a hearing request, there's going to be extensions, reasonable extensions. There's going to be

a variety of things that that cause things to get delayed. So let's say you file January one. Let's say you have a hearing by the end of February, then they have to generate a decision within 60 days, like you're four months in. Right. And so there is there are like the ability on certain issues and we could do it as another podcast on that for emergency expedited filings. But

You know, it can be that you don't have a decision for months, even in the most efficient of processes. So, yeah, it is time consuming. What I would say again is that like the only person that loves litigation is me. No one else loves it. So, you know, at the end of the day, you know, you want to try and work collaboratively. There's also, I didn't mention, opportunity to work.

Marisha (34:57)

you

Angela Smagula (35:06)

collaboratively short of a hearing decision once you're within the hearing. So for example, in Massachusetts, we have something called a settlement conference that a different person at the agency runs that allows for you, after filing a hearing request, to potentially resolve the case. Also, hearing officers allow for something in Massachusetts and I know in other states called a pre-hearing conference where you can also try and resolve the case. The lawyers can talk to each other and try and resolve the case.

So there's lots of opportunities to do that. Sometimes filing a hearing request is the only way to get someone's attention. That can be true, but that doesn't mean that you're gonna definitely go to hearing. And again, it's very time consuming for both parties. It's very stressful for both parties. It's very expensive for both parties. And at the end of the day, you don't walk away and say like, see you later, bye. Because even if you're placing the student out, like you're still,

monitoring that placement. You're still responsible as a school district for that child's education, even if they're in an out of district placement that you've been told to place them in, or you have decided that you need to place them in. So it's a long standing relationship. Going back to what I said in the beginning, you know, hearings can take a lot out of people, all people, everybody but me, again.

Marisha (36:25)

Thank

Yeah, that was super helpful. Thank you for breaking that down and explaining it in such a clear way. And then, yeah, for anyone listening, thanks for joining us. Definitely check out the show notes for the resources mentioned. And thank you, Angela, for being so generous with your time and expertise. This was great.

Angela Smagula (36:45)

Thank you so much. I really enjoyed it.